Preparing your subject site for start of session
This article, written by Learning Teaching & Curriculum (LTC), Information Management and Technology Services (IMTS) and the Library, will guide you through preparing your subject site for the start of session.This resource brings together common tasks, themed under categories, to support educators in the setup of a new site, or rollover of an existing site within the Learning Platform. Where possible, each task refers to the Learning & Teaching Hub (L&T Hub) resources, IMTS Knowledge Base Articles (KBAs) or vendor articles.
- Request a Moodle site (e.g., New blank site, UOW Subject Site Template, or copy of a previous site).
- Information about the UOW Subject Site Template | L&T Hub
- Request your Moodle site via LPMS | IMTS Knowledge Base Article
- Request an EchoVideo recording schedule or section.
- Scheduling EchoVideo recordings (on-campus) | IMTS Knowledge Base Article
- Request an EchoVideo section for online lectures | IMTS Knowledge Base Article
- Upload up-to-date and clearly labelled Subject Outline (as per faculty/school processes).
- Add and link the Subject Readings tool to your Moodle site and set up your reading list.
- Subject readings and Moodle | L&T Hub
- Delete duplicate Announcement forum activity (if applicable).
- Add new content and organise pre-existing content (where necessary).
- Adding and organising content | L&T Hub
- Reusing activities and resources from a previous Moodle site | L&T Hub
- Using the Site Index | L&T Hub
- Link the relevant EchoVideo section to the Moodle site (if applicable).
- Linking EchoVideo recordings to a Moodle site | IMTS Knowledge Base Article
- Add/update live video session details (e.g., Webex or Zoom) as per the Subject Outline.
- Webex in Moodle for Teachers | IMTS Knowledge Base Article
- Zoom - Scheduling a meeting within Moodle | IMTS Knowledge Base Article
- Assign alternate hosts (e.g., tutors) for Webex/Zoom sessions (if required).
- Webex - Add an Alternate Host When You Schedule a Webex Meeting | Webex Help Centre Article
- Zoom - Enabling and adding a co-host | Zoom Help Centre Article
- Create groups and groupings in addition to those imported from SMP (if applicable).
- Moodle Groups and Groupings | L&T Hub
- Ensure that content is embedded in context and that resources (e.g., recordings) are clearly labelled and placed in the context that the students will need to use them.
- Adding Echo360 Videos to your Subject Site | L&T Hub
- Adding contextual information | L&T Hub
- Embedding H5P in Moodle | L&T Hub
- Ensure Activity Completion and Completion Progress block settings have been updated for the current session (if applicable).
- Activity completion suite | L&T Hub
- Preview your Subject Site from a students' perspective to ensure all activities and resources are accessible and display as intended.
- Previewing your site as a student | L&T Hub
- Find and fix inaccessible materials and experiences in your site using the Brickfield Accessibility Toolkit
- Brickfield Accessibility Toolkit | L&T Hub
- Add/update the teaching staff details and consultation hours block (if applicable).
- Add/update a personalised welcome message to students for the subject (text/video/audio).
- Creating a personalised welcome message | L&T Hub
- Are there opportunities for students to provide ongoing feedback on their experience throughout the session via an open channel (e.g., anonymous questionnaire)?
- Is there an opportunity (such as a discussion forum) for students to post questions and have discussions with the teacher and their peers?
- Creating discussion forums | L&T Hub
- Strategies for facilitating successful online discussion | L&T Hub
- Add/update assessments with correct dates and settings.
- Add/update marking rubrics, exemplars, or resources to ensure that they are relevant to current assessment tasks and that they are clearly marked and easy to find. Is it clear how and when students will receive feedback?
- Clear instructions for assessment | L&T Hub
- Providing online assessment practice opportunities | L&T Hub
- Check the Gradebook (Grades) to ensure assessment weightings in the subject outline are correct and that only the desired activities display.
- Are there opportunities for formative assessment and feedback? Is the alignment between subject learning outcomes and assessments made clear?
- Writing learning outcomes | L&T Hub
- Ensure content with access restriction settings (e.g., date or group specific) have been updated for the current session.
- Check all links and any embedded content are working and accurate, e.g., websites, YouTube videos, etc. Ensure that all teaching staff have access to the Moodle site and any hidden teaching resources (if applicable).
- Consider the accessibility of your Subject Site content and methods you can explore improve inclusivity.
- Inclusive Learning & Teaching Collection | L&T Hub
I am a Moodle Site Coordinator, how do I transfer the role to another user?
To transfer the Site Coordinator role to another user, follow these step-by-step instructions.
How do I copy a site if I am not the Site Coordinator?
If you are not the Site Coordinator of a Moodle site, it will not appear in your list of sites to copy. The Site Coordinator can transfer the role to you as per the previous FAQ, or we require approval from the Site Coordinator or the Head of School to enable you to request a copy. Please log a ticket via the Support menu within LPMS or Moodle, with written approval (email) included.
Why can’t I access/find an old subject site?
The Site End Date has passed and needs to be extended by the Site Coordinator (or requested by the Head of School) to allow you access to view it in Moodle.
Can I add multiple subjects to my site?
Yes, when submitting your site request, click Add under Selected Subject Instances, search for the subject instance and add until all the required subjects have been added.
