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Preparing your subject site for start of session

This article, written by LTC, IMTS and the Library, will guide you through preparing your subject site for the start of session.

Each component of the checklist is, where possible, supported by Learning & Teaching Hub (L&T Hub) resources or IMTS Knowledge Base Articles (KBAs) that can be found listed below each component.

Use the Print page button at the bottom of this page to save an offline version.



 

The following tasks are usually completed by the Subject Coordinator.

GETTING STARTED

Request a Moodle site (e.g. New blank site, LTC template site or copy of a previous site).

 

Request an Echo360 recording schedule or section.

 

Add and link the Subject Readings tool to your Moodle site and set up your reading list.

 


 
PREPARING YOUR ONLINE LEARNING ENVIRONMENT

Upload up-to-date and clearly labelled Subject Outline (as per faculty/school processes).

 

Delete duplicate Announcement forum activity (if applicable).

 

Link the relevant Echo360 section to the Moodle site (if applicable).

 

Add/update live video session details (e.g. Webex or Zoom) as per the Subject Outline.

 

Assign alternate hosts (e.g. tutors) for Webex/Zoom sessions (if required).

 

Create groups and groupings in addition to those imported from SMP (if applicable).

 

Ensure that content is embedded in context and that resources (e.g. recordings) are clearly labelled and placed in the context that the students will need to use them.

 

Ensure Activity Completion and Completion Progress block settings have been updated for the current session (If applicable).

 


 
COMMUNICATIONS

Add/update the teaching staff details and consultation hours block (if applicable).

 

Add/update a personalised welcome message to students for the subject (text/video/audio).

 

Are there opportunities for students to provide ongoing feedback on their experience throughout the session via an open channel (e.g. anonymous questionnaire)?

 

Is there an opportunity (such as a discussion forum) for students to post questions and have discussions with the teacher and their peers?

 


 
ASSESSMENT

Add/update assessments with correct dates and settings.

 

Add/update marking rubrics, exemplars or resources to ensure that they are relevant to current assessment tasks and that they are clearly marked and easy to find

 

Check the Gradebook (Grades) to make sure setup and calculations reflect the assessment weightings in the subject outline.

 

Are there opportunities for formative assessment and feedback? Is the alignment between subject learning outcomes and assessments made clear?

 

Is it clear how and when students will receive feedback?

 


 
TECHNICAL

Ensure content with access restriction settings (e.g. date or group specific) have been updated for the current session.

 

Check all links and any embedded content are working and accurate, e.g. websites, YouTube videos, etc. Ensure that all teaching staff have access to the Moodle site and any hidden teaching resources (if applicable).

 

Run the Blackboard Ally report for the Moodle site and follow the recommendations generated.

 


 

I am a Moodle Site Coordinator, how do I transfer the role to another user?

To transfer the Site Coordinator role to another user follow these step-by-step instructions.


How do I copy a site if I am not the Site Coordinator?

If you are not the Site Coordinator of a Moodle site, it will not appear in your list of sites to copy. The Site Coordinator can transfer the role to you as per the previous FAQ, or we require approval from the Site Coordinator or the Head of School to enable you to request a copy.  Please log a ticket via the Support menu within LPMS or Moodle with written approval (email) included.


Why can’t I access/find an old subject site?

The Site End Date has passed and needs to be extended by the Site Coordinator (or requested by the Head of School) to allow you access to view it in Moodle.


Can I add multiple subjects to my site?

Yes, when submitting your site request simply click Add under Selected Subject Instances, search for the subject instance and add until all the required subjects have been added.


What are Subject readings?

Subject readings provide students with access to resources for your subject, including library material, book chapters, journal articles, websites, past exam papers and online videos.

For support with subject readings, please view the Subject readings guide.



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