Moodle user roles
Our Learning Platform provides different levels of access to information and permissions for editing to different users depending on the role they are assigned. The following list describes the different roles and permissions in Moodle that can be assigned via the Learning Platform Management System (LPMS):
Site Coordinator
This role is considered the “owner” of the subject site and is the primary contact for site management. This role is assigned Teaching Staff access and permissions (listed below) and can add other teaching staff to the site and assign new permissions via LPMS.
The site coordinator can also import content from existing Moodle sites.
Teaching Staff
This role can add and edit content in the site, as well as mark and return students’ work, and maintain the Gradebook. This access level can be given to any staff member teaching in a subject, including tutors and demonstrators.
Non-editing Tutor
This is a more restricted role. Users assigned the Non-editing Tutor role can view, mark, and return student work. Further, they can participate in activities in the subject site (e.g. posting to discussion forums). However, users assigned this role cannot add or edit content in the subject site.
Non-grading Tutor
This role cannot add or edit content in the subject site and cannot mark or return students’ work. However, users assigned the Non-grading Tutor role can view the Gradebook and participate in activities in the subject site (e.g. posting to discussion forums). This is a very limited role but is useful for guests, tutors, and others who will only participate in forum discussions, for example.
Reviewer/Auditor
This role can view and download site content, but not gradebook or student data, and cannot participate in site activities. This is an appropriate role for staff who audit sites for the faculty.
Student
Although this role is not a teaching role, it can be assigned to users via LPMS in a training or project site. You may create a training site for example for teaching staff where they will participate as a learner. In this case, they would be assigned the Student role. The student role allows users to access resources and participation in activities in the project or training site only. When users assigned the student role complete a graded task in the site, this is recorded in the Gradebook.
Non-Enrolled Student
This role is specifically used by members of the university in support positions (e.g., PASS leaders) and should not be assigned without permission from IMTS. Users assigned this role cannot add or edit content in the subject site, cannot view students’ work and cannot access the Gradebook.
User roles are primarily assigned to determine access and permissions in Moodle. However, some of these permissions do create connections with other systems in the learning platform, e.g., EchoVideo.
Displayed below are the access and permissions for each role within the learning platform:
Moodle Roles |
||||||
Site Coordinator |
Teaching Staff |
Non-editing Tutor |
Non-grading Tutor |
Reviewer/Auditor |
Non-enrolled student / Student |
|
Add/edit content |
✔ |
✔ |
|
|||
View/ Participate in Activities |
✔ |
✔ |
✔ |
✔ |
✔ |
|
View Resources |
✔ |
✔ |
✔ |
✔ |
✔ |
✔ |
View Gradebook |
✔ |
✔ |
✔ |
✔ |
||
Edit Gradebook |
✔ |
✔ |
||||
Grade Assignments/ Quizzes / Turnitin / Forums (rate) |
✔ |
✔ |
✔ |
|||
View Moodle reports |
✔ |
✔ |
||||
Import content from another site |
✔ |
✔ |
Learning Management System (LPMS) |
||||||
Site Coordinator | Teaching Staff | Non-editing Tutor | Non-grading Tutor | Reviewer/Auditor | Non-enrolled student / Student | |
Create Project sites |
All staff able to create project/training/teacher resource/research sites. Creators should be either site coordinator or teacher. |
|||||
Create subject sites |
✔ |
✔ |
||||
Add staff/roles |
✔ |
|||||
Copy an existing site |
✔ |
✔ |
EchoVideo |
||||||
Site Coordinator | Teaching Staff | Non-editing Tutor | Non-grading Tutor | Reviewer/Auditor | Non-enrolled student / Student | |
View student analytics |
✔ |
✔ |
||||
Edit Class settings |
✔ |
✔ |
||||
Add Class Content |
✔ |
✔ |
How?
There are two (2) ways to check which roles are assigned to users:
1. Change users roles via the participants list
- To access the Participants List, open the left side menu in the subject site and click Participants.
- The Roles column of the Participants List will show the role assigned to each user.
2. Change user roles via LPMS
To view/update staff user roles within LPMS, refer to the IMTS Knowledge Base Article (KBA) How do I add staff to my Moodle site?
Related information
- What is LPMS-Moodle? | IMTS Knowledge Base Article
- How do I add staff to my Moodle site? | IMTS Knowledge Base Article
- How do I add staff to my Moodle site in bulk? | IMTS Knowledge Base Article
- Roles and permissions | Moodle Documentation