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Moodle user roles

Our Learning Platform provides different levels of access to information and permissions for editing to different users depending on the role they are assigned. The following list describes the different roles and permissions in Moodle that can be assigned via the Learning Platform Management System (LPMS):

Site Coordinator

This role is considered the “owner” of the subject site and is the primary contact for site management. This role is assigned Teaching Staff access and permissions (listed below) and can add other teaching staff to the site and assign new permissions via LPMS.

The site coordinator can also import content from existing Moodle sites.

Teaching Staff

This role can add and edit content in the site, as well as mark and return students’ work, and maintain the Gradebook. This access level can be given to any staff member teaching in a subject, including tutors and demonstrators.

Non-editing Tutor

This is a more restricted role. Users assigned the Non-editing Tutor role can view, mark, and return student work. Further, they can participate in activities in the subject site (e.g. posting to discussion forums). However, users assigned this role cannot add or edit content in the subject site.

Non-grading Tutor

This role cannot add or edit content in the subject site and cannot mark or return students’ work. However, users assigned the Non-grading Tutor role can view the Gradebook and participate in activities in the subject site (e.g. posting to discussion forums). This is a very limited role but is useful for guests, tutors, and others who will only participate in forum discussions, for example.

Reviewer/Auditor

This role can view and download site content, but not gradebook or student data, and cannot participate in site activities. This is an appropriate role for staff who audit sites for the faculty.

Student

Although this role is not a teaching role, it can be assigned to users via LPMS in a training or project site. You may create a training site for example for teaching staff where they will participate as a learner. In this case, they would be assigned the Student role. The student role allows users to access resources and participation in activities in the project or training site only. When users assigned the student role complete a graded task in the site, this is recorded in the Gradebook.

Non-Enrolled Student

This role is specifically used by members of the university in support positions (e.g., PASS leaders) and should not be assigned without permission from IMTS. Users assigned this role cannot add or edit content in the subject site, cannot view students’ work and cannot access the Gradebook.

 

 

User roles are primarily assigned to determine access and permissions in Moodle. However, some of these permissions do create connections with other systems in the learning platform, e.g., EchoVideo.

Displayed below are the access and permissions for each role within the learning platform:

Moodle Roles

 

Site Coordinator

Teaching Staff

Non-editing Tutor

Non-grading Tutor

Reviewer/Auditor

Non-enrolled student / Student

Add/edit content

 

 

   

View/ Participate in Activities

 

View Resources

View Gradebook

   

Edit Gradebook

       

Grade Assignments/ Quizzes / Turnitin / Forums (rate)

     

View Moodle reports

       

Import content from another site

       



Learning Management System (LPMS)

  Site Coordinator Teaching Staff Non-editing Tutor Non-grading Tutor Reviewer/Auditor Non-enrolled student / Student

Create Project sites

All staff able to create project/training/teacher resource/research sites. Creators should be either site coordinator or teacher.

Create subject sites

       

Add staff/roles

         

Copy an existing site

       



EchoVideo

  Site Coordinator Teaching Staff Non-editing Tutor Non-grading Tutor Reviewer/Auditor Non-enrolled student / Student

View student analytics

       

Edit Class settings

       

Add Class Content

       

How?

There are two (2) ways to check which roles are assigned to users:


1. Change users roles via the participants list

  1. To access the Participants List, open the left side menu in the subject site and click Participants.
    Moodle - Site Settings Menu - Participants
  2. The Roles column of the Participants List will show the role assigned to each user.
    Moodle site participants list with roles filtered

2. Change user roles via LPMS

To view/update staff user roles within LPMS, refer to the IMTS Knowledge Base Article (KBA) How do I add staff to my Moodle site?

 

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