Moodle user roles

Important: This article is currently under review to align with the December 2023 Moodle upgrade. For further support, contact ltc-central@uow.edu.au.

Our Learning Management System (LMS), Moodle, provides different levels of access to information and permissions for editing to different users depending on the role they are assigned. The following list describes the different roles and permissions that can be assigned:

Site Coordinator

This role is considered the “owner” of the subject site and is the primary contact for site management. This role is assigned Teaching Staff access and permissions (listed below) and can add other teaching staff to the site and assign new permissions via the Learning Platform Management System (LPMS) The site coordinator can also import content from existing Moodle sites.

Teaching Staff

This role can add and edit content in the site, as well as mark and return students’ work, and maintain the Gradebook. This access level can be given to any staff member teaching in a subject including tutors and demonstrators.

Non-editing Tutor

This is a more restricted role. Users assigned the Non-editing Tutor role can view, mark, and return student work. Further, they can participate in activities in the subject site (e.g. posting to discussion forums). However, users assigned this role cannot add or edit content in the subject site.

Non-grading Tutor

This role cannot add or edit content in the subject site and cannot mark or return students’ work. However, users assigned the Non-grading Tutor role can view the Gradebook and participate in activities in the subject site (e.g. posting to discussion forums). This is a very limited role but is useful for guests, tutors and others who will only participate in forum discussions, for example.

Reviewer/Auditor

This role can view and download site content, but not gradebook or student data, and cannot participate in site activities. This is an appropriate role for staff who audit sites for the faculty.

Student

Although this role is not a teaching role, it can be assigned to users via LPMS in a training or project site. You may create a training site for example for teaching staff where they will participate as a learner. In this case, they would be assigned the Student role. The student role allows users to access resources and participation in activities in the project or training site only. When users assigned the student role complete a graded task in the site, this is recorded in the Gradebook.

Non-Enrolled Student

This role is specifically used by members of the university in support positions (e.g., PASS leaders) and should not be assigned without permission from IMTS. Users assigned this role cannot add or edit content in the subject site, cannot view students’ work and cannot access the Gradebook.